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My Notice to Reader currently looks something like this ..

NOTICE TO READER

I have compiled the balance sheet of [company name] as at [year end date] and the statement[s] of income and retained earnings [and of cash flows] for the year then ended from information provided by the company [or management or proprietor etc]. I have not audited, reviewed or otherwise attempted to verify the accuracy or completeness of such information. Accordingly I caution, that these financial statements may not be appropriate for the reader’s purposes.

[my signature]

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SUMMARY OF SERVICE

An audit engagement is the highest level of professional involvement, including the application of generally accepted auditing standards in support of each significant financial statement item. Audits are required only in very specific circumstances which usually do not apply to private corporations. An Audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An Audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluate the overall financial statement presentation.

Generally, you need a licensed Accountant to do the Audit, such as a Chartered Accountant. If you need an audit, I can suggest and arrange an appointment with another local chartered accountant who I have worked with in the past. HBS Management Consultants is not licensed to perform audit engagements (we can assist another C.A. with the work, but we cannot sign the Auditor’s Report).

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SUMMARY OF SERVICE

We will prepare unaudited annual financial statements, usually in either a bound or unbound format. The financial statements will be formal ‘typed’-looking statements, and contain Notes to the Financial Statements. A REVIEW ENGAGEMENT is a higher level of professional involvement, and there will be significantly more information that will be required, as well as unique informational requirements for your particular business. In a Review Engagement, the objective is to review the financial statements to determine whether they are plausible in the circumstances. Generally, review procedures consist of enquiries of, and discussions with, company personnel and consideration of ratios, trends, etc. to assess the overall plausibility of the financial statements. Engagements will include tax planning, correspondence (if necessary) with Canada Revenue Agency, and filing a Corporation T2 Income Tax Return.

INFORMATION WE REQUIRE

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SUMMARY OF SERVICE

We will prepare unaudited annual financial statements, usually in either a bound or unbound format. The financial statements may be either computerized statements, or formal ‘typed’-looking statements. There will be no Notes to The Financial Statements. A NOTICE TO READER is a ‘Compilation Engagement’. We generally receive information supplied by the client and arrange it to form a financial statement. Our concern is that the information is arithmetically correct, not false or misleading. The Notice to Reader includes a comment that “We have not audited, reviewed or otherwise attempted to verify the accuracy or completeness of such information. Readers are cautioned that these statements may not be appropriate for their purposes.” Engagements will include tax planning, correspondence (if necessary) with Canada Revenue Agency, and filing a Corporation T2 Income Tax Return.

INFORMATION WE REQUIRE

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The purpose of a financial statement is to enable a business to establish the result of its operations over a period of time and to determine its worth at a specific date. Financial statements are often prepared by business people to assist them in evaluating their financial condition. Sometimes it is necessary to provide specific financial statements at the request of a banker or supplier. Tax returns require a financial statement when a business is involved. Inhouse monthly financial statements can be in any form that is convenient or acceptable to management. When financial statements are provided to outside parties, however, they are required to be in a standard format and follow specific rules of preparation.

A basic set of financial statements will consist of a Income Statement, which shows the profit or loss over a period of time, and a Balance Sheet, which is a summary of the Assets, Liabilities and Equity of the business at a specific date. Sometimes, a Statement of Cash Flows may be prepared, which summarizes the receipts and disbursements of cash during the period. This is often a useful tool for management and owners to see where the cash is really going.

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I would describe the “PREPARATION OF FINANCIAL STATEMENTS” to be more than just the internally prepared monthly computerized statemenst. These are the final Year-End Financial Statements that you would give to your banker, to your debt holders, and what you based your personal or corporate income tax returns upon.

I can help you with:

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